What’s new, what’s different, what’s discontinued? There have been so many changes to Microsoft Exchange Online recently it’s hard to keep up. We want to make it easy for you so are breaking it down a few at a time in this ongoing series:
Exchange Admin Center (EAC)
First thing to know is this replaces the Exchange Control Panel (ECP) in the previous version of Exchange Online.
New features include:
- With EAC, you can now view up to 10,000 objects. With ECP, there was a limit – only 500 objects were displayed and if you wanted to view objects that weren’t listed in the details pane, you needed to use searching and filtering to find those specific objects.
- Paging has been added so you can page to the results. You can also configure page size and export to a .csv file.
Add/Remove columns to the Recipient list view
- You can choose which columns to view, and you can save your custom list views.
Outlook Web App
- Several apps are available for Outlook: Bing Maps, Suggested Appointments, and Action Items. These apps are integrated with Outlook and Outlook Web App and extend the information and functionality of messages and calendar items.
- Users can now link multiple entries for the same person and view the information in a single contact card.
- Viewing improvements have been made to calendars.
- Outlook Web App emphasizes a streamlined user interface that also supports the use of touch, enhancing the mobile device experience with Exchange.
Messaging policy and compliance – There are a lot of updates in this area
- Data loss prevention (DLP) is a new feature that helps you protect sensitive data and inform users of internal compliance policies. DLP features help you identify, monitor, and protect sensitive data through deep content analysis. Exchange Online offers built-in DLP policies based on regulatory standards such as personally identifiable information (PII) and payment card industry data security standards (PCI), and DLP is extensible to support other policies important to your business. After you have DLP policies in-place, you can review summary data reports about your mail flow.
- The new Policy Tips feature in Microsoft Outlook 2013 informs users about potential policy violations before sensitive data is mistakenly sent information to unauthorized people.
- In-Place Hold In-Place Hold is a new unified hold model that allows you to preserve data and meet legal hold requirements in the following scenarios:
- Query-based In-Place Hold preserves the results of a query, which allows for scoped immutability across mailboxes.
- Time-based In-Place Hold places a time-based hold to meet retention requirements (for example, retain all items in a mailbox for seven years, a scenario that previously required the use of litigation hold duration or Single Item Recovery).
- Indefinite hold places a mailbox on an indefinite hold to preserve all items in the mailbox until the hold is removed.
- Place a user on multiple holds to meet different case requirements.
- In-Place eDiscovery allows authorized users to search mailbox data across mailboxes and archives in an organization. In-Place eDiscovery has been enhanced to allow discovery managers to perform more efficient searches and preserve search results. These enhancements include:
- Federated Search allows you to search and preserve data across multiple data repositories. You can perform In-Place eDiscovery searches across Exchange Online mailboxes, SharePoint Online web sites and documents, and Lync Online content archived in Exchange Online.
- In-Place Hold allows you to search and preserve data in a single step using the same interface.
- Search preview allows you to preview search results without copying them to a discovery mailbox. You can further fine-tune query parameters to retrieve more accurate search results.
- Keyword statistics Search statistics are offered on a per search term basis. This enables a discovery manager to quickly make intelligent decisions about how to further refine the search query. eDiscovery search results are sorted by relevance.
- In-Place Archiving includes the following enhancements:
- Search across primary and archive mailboxes in Outlook Web App Users can search across their primary and archive mailboxes. Two separate searches are no longer necessary.
- Archive Lync content Exchange Online supports archiving of Lync content in the user’s mailbox. You can preserve Lync content by using In-Place Hold and search archived Lync content using In-Place eDiscovery.
- Retention policies help your organization reduce the risks associated with email messages and other communications and also meet retention requirements. Retention policies include the following enhancements:
- Support for Calendar and Tasks retention tags You can create retention policy tags for the Calendar and Tasks default folders to expire items in these folders. Items in these folders are also moved to the user’s archive based on the archive policy settings applied to the mailbox.
- Improved ability to retain items for a specified period You can use retention policy and a time-based In-Place Hold to enforce retention of items for a set period.
- Transport rule changes The most important new feature is that Transport rules now support creating rules that accompany and enforce DLP policies. New predicates and actions were added and rule monitoring features have been enhanced.