The Edit Folder Permissions page allows an administrator to :

  • Set/Modify user access permissions for folders (Inbox, Calendar, Tasks etc.) within a mailbox.
  • View current user access permissions for folders within a mailbox.
  • Restrict Mailbox access to specific folders.

Click the links below to learn how to use the Edit Folder Permissions functionality:

How to View Folder Permissions

  1. Log into 365 Command. The Mailbox Details Dashboard page appears.
  2. In the horizontal menu on the left side of the page, click Edit Folder Permissions (Fig.1). The Mailbox Folder Permissions page appears (Fig.1).
  3. In the search box (Fig.1), above the Email Address header in the Mailbox Folder Permissions section, enter the email address of the mailbox whose folder permission settings you want to view. The email address list will automatically reload to show matching entries. Alternatively you can also scroll to locate the email address by using the page numbers at the bottom of the Email Address section (Fig.1).
  4. Click the email address (Fig.1). The email address is now highlighted.

    Fig. 1 (Click image for magnified view)

  • Click the drop down arrow and select the folder whose access permissions you want to view and then click Get Existing Permissions (Fig.2).

    Fig. 2 (Click image for magnified view)

 

The Add New User/Group Section displays the names of the users who have access permissions to the selected folder and their corresponding user rights (Fig.3).


Fig. 3 (Click image for magnified view)

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How to Modify/Remove Folder Permissions

  1. Repeat Steps 1-5 in How to View Folder Permissions.
  2. Click Modify next to the user whose folder access rights you want to modify (Fig.1). A Modify Permissions dialog box appears (Fig.2).

    Fig. 1 (Click image for magnified view)

  • To modify permissions, click the radio button next to Change User Name Access Rights to: and click the drop down arrow to select the appropriate permission level (Fig.2). To remove permissions, click the radio button next to Remove Username Permissions (Fig.2). Click Apply (Fig.2).

    Fig. 2 (Click image for magnified view)

 

The Add New User/Group section reappears displaying the user names and the newly updated user permissions (Fig.3). A red cross appears next to the user whose permissions have been removed while a paper and pen icon appears next to those users whose permissions have been modified (Fig.3).

  • Click Apply (Fig.3). A dialog box appears asking you to confirm the newly applied permissions. Click Apply again.

    Fig. 3 (Click image for magnified view)

    If the permissions have been applied/removed successfully, a green icon appears next to the email addresses (Fig.4). Click to view the success notification. If the process was unsuccessful, a red icon appears next to the email address that encountered the error. Click the red icon to view and troubleshoot the message.


    Fig. 4 (Click image for magnified view)

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How to Set Folder Permissions

  1. Repeat Steps 1-2 in How to View Folder Permissions.
  2. In the search box (Fig.1), above the Email Address header in the Mailbox Folder Permissions section, enter the email address of the mailbox whose folder permissions you want to set. The email address list will automatically reload to show matching entries. Alternatively you can also scroll to locate the email address by using the page numbers at the bottom of the Email Address section (Fig.1).
  3. Click the email address (Fig.1). The email address is now highlighted.
  4. In the dropdown list under the Mailbox Folder Permissions table, click the drop down arrow and select the folder to which you want to grant permissions (Fig.1).
  5. Click Add New User or Add New Group depending on whether you want to grant folder permissions to a user or a group (Fig.1). The Add Permissions dialog box appears (Fig.2).

    Fig. 1 (Click image for magnified view)

  6. In the Add Permissions to table, click the email address of the user to whom you want to grant permissions (Fig.2). Alternatively you can search for the user by entering the email address in the Enter search terms here texbox or navigate through the pages by clicking the page numbers at the bottom of the table (Fig.2). Once you have clicked to select the email address, click the –> button (Fig.2). The selected email address now appears in the table on the right (Fig.2). Repeat this to add multiple email addresses. If you have added an address incorrectly, simply click the email address you want to remove and then click the
  7. In the dropdown list at the bottom of the User Name table, click the drop down arrow and select the folder permission level you want to apply to the selected users (Fig.2).
  8. Click Apply (Fig.2). The Mailbox Folder Permissions page returns to view displaying the newly selected users and permission levels (Fig.3).

    Fig. 2 (Click image for magnified view)

  9. Click Apply at the bottom of the page (Fig.3).

    Fig. 3 (Click image for magnified view)

    If the permissions have been applied/removed successfully, a green icon appears next to the email addresses (Fig.4). Click to view the success notification.


    Fig. 4 (Click image for magnified view)

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